Planning for a vacation isn't just about what you are going to do — you also need to create a 'not doing' list to set the right expectations.
Once you’ve selected who can help, write up any deadlines and deliverables, as well as contact information for key internal and external stakeholders, clients, and yourself while you’re away. Sometimes you can explain all of this through email, but often it’s best to have a meeting or at least a phone call to make sure that you’re both clear on expectations. If necessary, do quick email introductions between your stand-in and those involved in the work so that there’s a clear handoff.
It can be uncomfortable to have these conversations, but it’s almost always best to be up front about what to expect instead of leaving people hanging who are expecting something from you, and then having to deal with a mid-vacation crisis caused by lack of communication. Update colleagues on the status of projects and let them know that nothing will move forward until after you get back in the office.
And if you can truly unplug, do. There’s something wonderfully freeing about realizing the world can and will keep turning without you. Being completely disconnected from work has aincluding lowered stress, improved sleep, enhanced connections with others, and improved concentration and creativity. I personally believe that completely stepping away from work for a time gives us the gift of perspective. It helps us remember that our jobs really can go on without us — at least for a while.
Is taking a vacation easy? Not necessarily. But you can plan for your time away more strategically to reduce a pre-holiday headache. Put a reminder in your calendar now for four weeks before your next period of time out of the office, with a note to refer back to this article. By following these strategies for completing work and being away from the office, you can reduce the pre-vacation stress and relax more once you’re away.Accelerate your career with Harvard ManageMentor®.
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