Christina Termini’s tweet on her do-it-yourself system for managing lab inventory went viral. Here’s how to implement the tool AcademicChatter
The spreadsheet implements several useful features, such as simple formulae to monitor spending. Using sorting functions, we can determine how much we have spent on specific grants. We implement drop-down menus, tags and colour coding to visualize important information, such as order status. Our spreadsheet is also easy to share through a lab Google account so that all members have up-to-date information.
Tasks such as updating the spreadsheet when items arrive are shared between lab members. When an item is unpacked, the person who does so is expected to mark their initials on the spreadsheet and indicate where the item was stored. Maintaining a lab system requires teamwork and commitment. The bottom line is that your lab has agency in deciding how to manage purchases and inventory. We recommend taking a moment to consider your options and decide what is best for your group, on the basis of ease of use, price and upkeep. Our spreadsheet works for us, but it will not work for everyone. Whatever approach you take, however, ordering and inventory management can optimize research productivity and make precious lab funding go as far as possible.
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